Front Desk and Administrative Assistant
BusinessGhana
Region Greater Accra, ghana
1d ago

Job Type Permanent / Full Time Working Experience 1 - 3 Years Education Level Diploma Industry Retail Jobs Qualifications

  • Professionalism and excellent typing skills
  • Knowledge of office management systems and procedures
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Proficient in MS Office
  • High school diploma or equivalent; college degree preferredAt least 3 years of experience in the field or in a related areaMust leave around Abeka, Kaneshie, Adabraka, Kokomlemle, LaPaz, Tesano, Achimota Description
  • The position’s duties and responsibilities include providing administrative support to ensure efficient operation of the office.

    Supports managers and employees through a variety of tasks related to organization and communication. Ability to effectively communicate via phone and email ensuring that all Front office and Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.

    Typically reports to the Administrative manager or head of a unit / department.

    Responsibilities :

  • Organize and schedule meetings and appointments
  • Maintain contact lists
  • Produce and distribute correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system (manual and electronic)
  • Provide general support to visitors
  • Provide information by answering questions and requests
  • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories;
  • evaluating new equipment and techniques

  • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies;
  • verifying receipt of supplies

  • Contribute to team effort by accomplishing related results as needed
  • Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
  • Organize travel arrangements for senior managers
  • Write letters and emails on behalf of other office staff.
  • Take accurate minutes of meetings
  • Reply to email, telephone or face to face inquiries
  • Answer telephone calls and route to the appropriate quarters
  • Coordinate repairs to office equipment
  • Photocopy and print out documents on behalf of other colleagues
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