Job Type Permanent / Full Time Working Experience 1 - 3 Years Education Level Diploma Industry Retail Jobs Qualifications
Professionalism and excellent typing skills
Knowledge of office management systems and procedures
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
Proficient in MS Office
High school diploma or equivalent; college degree preferredAt least 3 years of experience in the field or in a related areaMust leave around Abeka, Kaneshie, Adabraka, Kokomlemle, LaPaz, Tesano, Achimota Description
The position’s duties and responsibilities include providing administrative support to ensure efficient operation of the office.
Supports managers and employees through a variety of tasks related to organization and communication. Ability to effectively communicate via phone and email ensuring that all Front office and Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.
Typically reports to the Administrative manager or head of a unit / department.
Organize and schedule meetings and appointments
Maintain contact lists
Produce and distribute correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system (manual and electronic)
Provide general support to visitors
Provide information by answering questions and requests
Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories;
evaluating new equipment and techniques
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies;
verifying receipt of supplies
Contribute to team effort by accomplishing related results as needed
Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
Organize travel arrangements for senior managers
Write letters and emails on behalf of other office staff.
Take accurate minutes of meetings
Reply to email, telephone or face to face inquiries
Answer telephone calls and route to the appropriate quarters
Coordinate repairs to office equipment
Photocopy and print out documents on behalf of other colleagues