Administrative Secretary
Employment Solutions
Accra, Ghana
4d ago
source : Current Jobs in Ghana

Job Description

  • Answer and direct phone calls
  • Organize and schedule appointments
  • Plan meetings and take detailed minutes
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers Providing customer service
  • Managing inventory of assets and supplies, sourcing for suppliers (vendors) and submitting invoices
  • Scheduling and coordinating meetings, interviews, events and other similar activities
  • Sending out and receiving mail and packages
  • Sending faxes and emails
  • Managing documents and files
  • Sending and receiving documents for the company
  • Answering the phone
  • Assisting in various daily operations
  • Operating a range of office machines such as photocopiers and computers
  • Greeting guests and visitors
  • Qualification Required & Experience

    Skills and Qualifications

  • Well-organized
  • Reliable
  • Strong work ethic
  • Productivity
  • Professionalism
  • Problem-solving and critical thinking skills
  • Good technical, interpersonal and communication skills
  • Customer focus
  • Discretion
  • Multitasking ability
  • Teamwork and collaboration skills
  • Degree or HND
  • 3 years professional experience
  • 20 July, 2020

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