JOB TITLE : Financial Controller West Africa
LINE MANAGER : Head of Finance West Africa
DEPARTMENT : Finance
DIRECT REPORTS : None
Finance West Africa
Supply Chain West Africa
Marketing West Africa
Ghana and West Africa Commercial Team
LOCATION : Head Office (Accra, Ghana) with occasional national and international travels
Ensure accuracy of PR Ghana financial statements and Group reporting through in-depth control of figures produced by Accounting team and accruals management.
Ensure PR Ghana compliance with legal and tax local obligations.
Monitor and provide smart analyses of structure costs, distributions costs, import duties, other handling costs and capital expenditures and make recommendations to improve operational efficiency.
Provide budget and estimates assumptions for each nature of cost.
Monitor PR Ghana cash needs and provide CICO forecast as necessary. Monitor overdue receivables.
Make recommendation to continuously improve PR Ghana Finance and other back-office processes and enforce Pernod Ricard Internal Control Principles in the company.
MAJOR RESPONSIBILITIES / ACCOUNTABILITIES
Accuracy of financial statements and Group reporting
Monthly review of posting to General Ledger in order to ensure consistency and accuracy of accounts
Monthly preparation and posting of accruals (based on invoices received and committed expenses)
Preparation of monthly reporting in HFM (Prisma) includingReconciliation of local accounts (IFRS) with Prisma (P&L and balance sheet)Submission / review of Prisma appendicesClearing of blocking controlsOther Group reporting requirements (e.g. IFRS 16)
Monthly review of bank reconciliations for all bank accounts (quarterly validation by Head of Finance)
Compliance with Ghana legal and tax obligations
Compliance of accounts with IFRS accounting standards
Review of VAT and WHT returns produced by Accounting team
Preparation and on-time payment of Corporate Income Tax returns (to be paid quarterly)
Update of Transfer Pricing documentation, liaising with Tax consultants
Cooperation with External Auditors
Liaising with GRA Auditors and Tax consultants in case of general tax or transfer pricing audit
Financial analysis and budgeting
Monthly review of structure costs, distribution costs, import duties, other handling costs and capex to ensure proper allocation of expenses by nature and by market.
Working with Accounting on necessary reclassifications
Budget monitoring, including periodic update to Head of Finance
Monthly presentation of provisions and accruals summary to Head of Finance
Identification of cost saving opportunities and operational efficiency improvement areas and recommendation to Management
Computation of budget and estimates assumptions
Quarterly update of PR Ghana cash-in cash-out forecast
Cash budget preparation based on budget P&L, using PR Ghana cash-in cash-out model
Cash estimates as per Group requirements and identification / reporting of risks and opportunities
Comments on actual and forecast cash performance for quarterly submission on BIS platform
Weekly monitoring of overdue receivables, including tight collaboration with Sales team to clear overdue issues
Process improvement and internal control
Update of all Internal Control policies and procedures (annually)
Periodic review of customer’s and supplier’s database and recommendation to delete old accounts
Follow-up of internal audit issues raised by Group auditors, ensuring on-time remediation
Yearly completion of LSF (French Security Law) questionnaire, through coordination with departments
Proposal and implementation of ongoing and ad hoc initiatives (e.g. fraud awareness) to increase efficiency and foster internal control within PR Ghana
Ability to work hard, under time pressure, in a demanding environment, while maintaining the highest professional standards
Ability to self-organise, prioritize tasks, take initiatives, make recommendation while seeking advice and final approval from Management
Top presentation skills to be able to convey clear and synthetic messages (verbally or on paper)
Willingness to add-value on a day-to-day basis to bring PR Ghana Finance function to the next level
Degree in Finance, Accounting or any other relevant degree
Perfect knowledge of local accounting and tax requirements (including IFRS)
Strong Excel and MS Office proficiency (including good knowledge of PowerPoint)
Good knowledge of ERP (e.g. Microsoft Navision) and financial reporting systems (e.g. HFM)
Ability to speak, read and understand French
5 to 10 years in Financial Controlling / Financial Analysis roles
Experience(s) in multi-national companies much appreciated
This job description is a broad reflection of the role and does not attempt to capture all specifics of the position. There may be variations within the same roles due to seniority or regional differences