Administrative Officer
Region Greater Accra, ghana
22h ago

Job Type Temporary / Contract / Project Working Experience 3 - 5 Years Education Level First Degree Industry Construction Qualifications First Degree in Business Administration and Office management with a minimum of one (2) year working experience in a related position.

Must possess the following skills;1. Communication skills; written and verbal2. Microsoft Office Skills 3. Customer Service skills, 4.

Organization skills5. Typing Skills etc Description

  • Welcome on-site visitors, determine nature of business, and announce visitors to appropriate personnel.
  • Maintain security by following procedures; monitoring logbook, issuing visitor tags, etc.
  • Answer incoming telephone calls, determine the purpose of calls, and forward calls to appropriate personnel or department.
  • The Administrative Officer will act as a point of contact for all employees, handle their concerns, providing administrative support, and report to management where necessary.
  • Create and maintain a standard filing system and assets inventory.
  • Develop and uphold appropriate office management strategies.
  • Develop and maintain adequate administrative procedures to enhance office staffs’ ability to manage and run the office effectively and efficiently.
  • Coordinate planning and organizing of events and programs.
  • Handle internal and external communication management systems; prepare reports, presentations and ensure timely dissemination of information to various departments and all staff members.
  • Responsible for all clerical and administrative affairs of the company.
  • Act as secretary at office working committee meetings.
  • Handle the administration of all company contracts; keeping records of all executed documents and correspondence.
  • Keep clients’ files current’, ensuring that; client statements are updated and communicated to them, client concerns are given the necessary attention and directed to the appropriate department for resolution.
  • Coordinate and oversee office cleaning, deliveries and external works.
  • Ensure office systems and procedures are functional and in compliance with the company policies.
  • Act as a personal assistant to the CEO, making travel arrangements, bookings, and handling information.
  • Handle orientation for new hires, and introducing them to various departments.
  • Manage procurements and the office budget to keep the office running smoothly.
  • Handle orientation for new hires, manage procurements, and budgets to keep the office running smoothly.
  • Maintain a clean and worker-friendly environment to enhance work efficiency.
  • Performs other duties as assigned.
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