Job Type Temporary / Contract / Project Working Experience 3 - 5 Years Education Level First Degree Industry Construction Qualifications First Degree in Business Administration and Office management with a minimum of one (2) year working experience in a related position.
Must possess the following skills;1. Communication skills; written and verbal2. Microsoft Office Skills 3. Customer Service skills, 4.
Organization skills5. Typing Skills etc Description
Welcome on-site visitors, determine nature of business, and announce visitors to appropriate personnel.
Maintain security by following procedures; monitoring logbook, issuing visitor tags, etc.
Answer incoming telephone calls, determine the purpose of calls, and forward calls to appropriate personnel or department.
The Administrative Officer will act as a point of contact for all employees, handle their concerns, providing administrative support, and report to management where necessary.
Create and maintain a standard filing system and assets inventory.
Develop and uphold appropriate office management strategies.
Develop and maintain adequate administrative procedures to enhance office staffs’ ability to manage and run the office effectively and efficiently.
Coordinate planning and organizing of events and programs.
Handle internal and external communication management systems; prepare reports, presentations and ensure timely dissemination of information to various departments and all staff members.
Responsible for all clerical and administrative affairs of the company.
Act as secretary at office working committee meetings.
Handle the administration of all company contracts; keeping records of all executed documents and correspondence.
Keep clients’ files current’, ensuring that; client statements are updated and communicated to them, client concerns are given the necessary attention and directed to the appropriate department for resolution.
Coordinate and oversee office cleaning, deliveries and external works.
Ensure office systems and procedures are functional and in compliance with the company policies.
Act as a personal assistant to the CEO, making travel arrangements, bookings, and handling information.
Handle orientation for new hires, and introducing them to various departments.
Manage procurements and the office budget to keep the office running smoothly.
Handle orientation for new hires, manage procurements, and budgets to keep the office running smoothly.
Maintain a clean and worker-friendly environment to enhance work efficiency.
Performs other duties as assigned.