Reporting to the Business Manager, the functions of this role include but are not limited to the provision of administrative and staff support as it relates to the real estate projects undertaken by the company, all associated and assigned business operations, forming and preserving business affiliations with professional and statutory bodies as required and coordination between all stakeholders required for operations.
This role requires the performance of a variety of tasks as they arise as well as coordination and collaboration between all related parties.
This role requires an individual with the following attributes :
Enthusiastic but disciplined
Solutions oriented and a problem solver
Highly self-driven and motivated
Highly detail oriented
Job / Specification
May perform administrative duties specific to department such as, conducting research on real estate property, update real estate databases, and preparing collateral materials for period presentation and distribution.
Interfaces with sales professionals, marketing assistants, and researchers regarding marketing and client requirements.
Gathers the necessary information to complete marketing tasks. In consultation with Management, determines the appropriate methodology in creating marketing and presentation materials.
Coordinates multiple client projects by meeting with sales professionals, approving and closing out task specifications and tracking results.
Updates database and manages communication channels.
May arrange meetings and conferences, schedules appointments, and completes travel or conference arrangements. May maintain personal calendar for assigned personnel.
MBA or Marketing Degree (with some experience in real estate)
Professional certificates and other professional memberships within the industry are a plus.
Minimum 2 years’ experience preferably within the real estate sector.
Proven experience as an Administrative Assistant, Virtual Assistant
Office Admin Assistant is a plus.
Excellent communication, presentation and interpersonal.
Agility and versatility are prerequisites for this job.
Desirable but Non-Essential Requirements
Able to use data analyzing software
Have an established network with the industry
Salary Negotiable is dependent on Experience (however this is an entry level position)