A. Job Summary
Working closely with CEO, the Executive Assistant will be the first point of contact for all planning, executions and communications (internal & external).
The passion and drive of the will go a long way to fashion the success of the firm in Ghana
B. Key Responsibilities
The Executive Assistant will be responsible for;
Devising and maintaining office systems, including data management and filing.
Arranging travel, visas and accommodation and, occasionally, travelling with the line manager to take notes or dictation at meetings or to provide general assistance during presentations;
Screening phone calls, inquiries and requests, and handling them when appropriate;
Meeting and greeting visitors at all levels of seniority;
Organizing and maintaining diaries and making appointments;
Dealing with incoming email, faxes and post, often corresponding on behalf of the line manager;
Tasking dictation and minutes;
Carrying out background research and presenting findings;
Producing documents, briefing papers, reports and presentations;
Organizing and attending meetings and ensuring the line manager is well prepared for meetings;
Liaising with clients, suppliers and other staff.
Carrying out specific projects and research;
Responsibility for accounts and budgets;
Taking on some of the line manager's responsibilities and working more closely with management;
Deputizing for the line manager, making decisions and delegating work to others in the line manager's absence;
Being involved in decision-making processes.
C. Ideal candidates should be familiar with;
Scheduling of meetings
Correspondence, and note-taking.
Answering phone calls,
Scheduling meetings, Emailing, texts
Arranging travel services such as purchasing airline tickets, reserving hotel rooms and rental cars
Handling more localized services such as recommending different activities in Nigeria
Proven experience as an executive assistant or other relevant administrative support experience.
In-depth understanding of entire MS Office suite.
Must be bilingual - Fluent in French or Spanish
Ability to organize a daily workload by priorities.
Must be able to meet deadlines in a fast-paced quickly changing environment.
A proactive approach to problem-solving with strong decision-making skills.
Professional level verbal and written communications skills.