Assistant Groups and Events Manager
The incumbent in this position is responsible for assisting in the comprehensive consultation and mentoring of the Group & Event organiser under consideration of the client’s detailed needs & expectations with the goal to ensure optimal utilisation and selling of the hotel’s conference & sleeping rooms and revenue maximisation in compliance with Kempinski standards.
Kempinski Hotel Gold Coast City
Kempinski Hotel Gold Coast City Accra is the only five-star luxury hotel offering state of the art meeting facilities and services in the city.
Conveniently located in the downtown area and in close proximity to the State House, the Accra International Conference Centre and the National Theatre.
The property has 269 luxury rooms (largest room size in Accra), 24 suites, a variety of F&B offerings as well as large conference facilities and the largest SPA in West Africa (opening soon), a perfect mix of categories to meet the needs of both corporate and conference visitors to the country
Direct receipt, qualification and coordination of event & group requests (incl. leads, RFPs, etc.) defined by the Groups and Events Manager .
Handle requests according to the relevant standards within a maximum of 5 (business) hours of its receipt.
Apply the Kempinski MICE SOP’s from group enquiry to contracting.
Ensure the ideal and most effective utilisation of the meeting and conference rooms.
Carry out site inspections with potential MICE clients in coordination with the Field Sales department.
Realise up sell possibilities to meet and surpass Group & Event budget goals.
Thoroughly input, supervise and maintain the requests in the Opera S&C System according to the data input standards.
Assist in creating activities to ensure ongoing maintenance of bookings.
Assist in the generation of proper proposals and contracts.
Follow up on sent out proposals within 24 hours (1 working day) to ensure the client has received the information and to clarify possible questions and issues.
Handle the enquiries until conversion to definite bookings including negotiation, contracting, and site inspection before handing over to the Event Manager (or to the Group & Event Coordinator).
Ensure a proper handover of the converted business to the Groups and Events Manager / Group & Event Coordinator with all relevant information forwarded.
Introduction of the Groups and Events Manager / Group & Event Coordinator to the client.
Conduct exit interview with important customer after their event asking for future business.
Cross-sell to other hotels within the Kempinski Group (and GHA).
Conduct regular competition checks.
Review monthly results and forecasts to recommend and execute activities required to ensure the hotel increases the market share and maximises its revenue.
Proper maintenance of LOS / CAN and UNC business.
Further administrative tasks and other possible assigned duties.
Performs any other duties as assigned to them by management
Additional responsibilities and tasks can be added at any time according to the needs of the business and of the hotel.
Desired Skills and Responsibilities
College Degree in Hospitality required,
Previous experience of minimum three (3) years in luxury hotels is
Previous experience in Groups & Events management, Reservations
or Sales preferred.
Ability to work and communicate in a multinational environment :
English excellent oral and written skills
Additional language - beneficial
Strong leadership and analytical skills
Ability to quickly adapt to a constantly changing market with a
revenue positive effect
Be proactive in achieving Event & Group revenue goals
Relevant experience in Event & Group management. Hotel Operations
experience a plus
Analytical approach to problem solving and demonstrated ability to
think out-side of the box
Computer literacy adapted to the field of Groups & Events :
Strong computer skills, including Microsoft Office, (Excel / PowerPoint / Word)
Micros Fidelio Opera and Sales & Catering
Passionate for European luxury
Handle pressure and time constraints
Strong writing skills
Excellent listening and verbal skills
Display confidence when selling product and speaking to guests
Job Level : Manager / Senior Specialist