The Finance Coordinator reports directly to the Finance Manager (FM). The incumbent is responsible for providing supports to the FM in financial administration tasks such as data entry, processing transactions, ensuring all transaction supporting documents are complete and properly filed and reconciling bank accounts entries.
Indirect Advisory Responsibilities
The incumbent deals with the country staff specially Field Facilitators regarding advances. He / she is expected to provide advices to the country staff in this regard.
Ensures that all documents are complete with the appropriate supporting documents, reviewed and approved before processing for payment.
Filing of vouchers and send the vouchers to Finance at country office on a monthly basis.
Ensures that all payments are made on time.
Review bank transactions to ensure all the cheques are processed; files hardcopies and prepare bank reconciliation.
Record all financial transactions into the RTP Daily Expenses Log (DEL).
Reviews all petty cash expenditures and replenishment requests when two-thirds of the money is spent.
Responsible for budget follow up and the correct use of all the donor codes.
Do regular surprise cash counts from cashier, where applicable
Financial Implementation and Management
Provides assistance in preparing year-end accounts in line with regulatory requirements ready for audit.
Updating financial elements of RTP risk register.
Ensures the Organization complies with the financial requirements of the Donors.
Assists with preparing budgets for funding application, forecast and annual budgets of the organisation.
Supports FM on staff trainings on RTP rules, policies and procedures and donor requirements.
Supports partners on RTP policies, donor compliance matters and ensure timely submission of reports that are accurate and complete.
Maintains and tracks cash advances and ensure all amounts are reconciled and liquidated
Support FM in tracking salary advances in coordination with HR.
Planning and Organizing
The incumbent is expected to come up with a weekly plan in line with the country work plan.
However, the incumbent is expected to respond to urgent matters as directed by the supervisor.Performs other duties as assigned.
Performs other duties as assigned.
Required Skills or Experience
Bachelor's degree in Accounting, Finance, Business Administration or related discipline.
3 years’ experience in accounting and knowledge of grant management.
Competencies / Personal Attributes
Ability to work independently with little supervision
Ability to work well under pressure and deadline
Integrity and details focused
Ability to multitask and work within deadlines
Good analytical skill
Ability to work with staff at all levels
Proficiency in use of Microsoft applications, including Excel and Word
Good skill at using financial software applications
Skilled in maintaining documentation
Good written and oral communication skills
Good knowledge of accounting and Human Resources practice, policies and procedures.
Fluency in spoken and written English
Desired Qualifications (An Asset)
Previous work experience with an l / NGO
Job Contributions / Impact
The incumbent is expected to deal with day to day work issues independently. Seek guidance from the FM when dealing with unusual situations.
Failing to submit accurate and timely financial reports will have negative impact on the financial aspect of RTP in the country of operation.
The incumbent is accountable for the quality and accuracy of data imputed into the financial system
The incumbent is expected to keep information, records, data and files in safe place and share the information only with the authorized level.
The incumbent is expected to introduce improvement to the work process and help others using the improved process.
The incumbent expected to enhance relationships with all staff in the country office. The incumbent is expected to maintain good relationships with counterparts in the banks and insurance providers.