Plan International Ghana is looking for a Procurement and Grants Coordinator to effectively work with a team of professionals and deliver high quality programming and results for a project titled Women’s Innovation for Sustainable Enterprises (WISE) .
The WISE Project seeks to leverage the enormous potential and agency of Ghanaian women entrepreneurs aged 19 to 55 years in rural and peri-urban areas by employing both demand- and supply-side interventions to contribute to increased realization of rights to economic empowerment, well-being and inclusive economic growth in 3 districts in Bono and Ahafo regions (Sunyani Municipal, Tano North and Techiman Municipal) and 2 districts in Northern region (Kumbungu and Tolon).
The project will start in February 2020, has a duration of 4 years, and a budget of over 5.5 million EUR.
Dimension of Role :
Participates in the preparation of grants-related project budget and its subsequent modifications to ensure it meets Plan and donor requirements.
Provide support towards a budgetary control system to monitor grant budget vs. expenditure, and advises Project Accountant on variances and corrective actions required to be taken
Supports Grants Reporting to ensure they meet donor requirements
One Front Desk Assistant, 2 Drivers, and 1 Janitors report to the role
The post-holder will be based in Tamale but travel to project districts where the WISE project operates for approximately 30% of her / his time.
Typical Responsibilities :
Procurement and Logistic support functions :
Process purchase and supply of goods and materials for WISE project as per the Plan International Operational Manuel (OPM), local procedures and policies to ensure value for money is obtained at all times
Assist in the preparation and processing of bidding documents for public tender offers to ensure a fair and transparent process for securing the services of consultants and contractors
Ensure the effective allocation, utilization and management of vehicles for Plan’s activities as per FOB, local policy and local procedures with low incidence of vehicular accidents and reduced cost of repairs and maintenance.
Ensure the adequate supply of utilities and maintenance of office equipment and machinery for the smooth flow of work in the office with minimum disruption of work outflow
Ensure the effective management of stores to ensure the effective implementation of program activities with no reports or incidents on mismanagement of stores
Review, update and maintain the Fixed Assets Register for the PU to keep and track all assets with no reports of loss of assets
Ensure the office & its environment are well kept and maintained to facilitate the smooth flow of office work without any adverse disruptions
Ensure Plan’s offices and staff are insured to safeguard life and property at all times to ensure that staff work effectively without any fear of non-protection
Ensure Fixtures, fittings & utilities for expatriate staff are provided to ensure that they are well-settled for work without complaints about their living conditions
Perform any other duties that may be assigned from time to time to support the attainment of organizational goals
Qualification Required & Experience
Bachelor’s Degree in Procurement and Logistics, Business in Administration, Accounting and ICA Ghana Part 2 or ACCA Foundation (Level 2) or equivalent
At least 3-4 years working experience in a similar position.
Proficient in the use of Microsoft Office packages (Word, Excel, Internet Software and Power Point).
Fair knowledge in grants
Fair knowledge of project planning, management, supervision, monitoring and evaluation tools
Understanding of International Donor requirements.
Strong training and presentation skills
Communication Skills (both oral and written skills)Ability to build internal and external networks
Strong team building skills
Critical thinking and analytical skills
Ability to deliver to tight deadlines
Good coordination skills
Good Judgment and negotiation skills
Promotes innovation and learning
Communicates effectively and enthusiastically
Behaves consistently in his / her approach to work and decision-making
Communicates clearly and effectively
Ability to facilitate participative processes for all stakeholders implementing the WISE projects
Strong team building skills
Independence, objectivity and integrity
Organized, methodic and meticulous
28 February, 2020