Administrative Assistant
Freight Consult Ghana
Accra
5d ago
source : Jobberman

Job Summary

Responsible for receiving and greeting both employees / guests and handling the front office reception together with various clerical duties i.

e. Emailing, faxing, etc.

  • Minimum Qualification : HND
  • Experience Level : Mid level
  • Experience Length : 1 year
  • Job Description

    Reports Directly to : Business Improvement Manager

    Job Purpose : Responsible for receiving and greeting both employees / guests and handling the front office reception together with various clerical duties i.

    e. Emailing, faxing, etc.

    Key Responsibilities

  • Welcomes visitors by greeting them in person or on telephone
  • Answering or referring enquiries about services
  • Directs visitors by maintaining employees and departmental directories
  • Planning, Coordinating Meetings and taking detailed minutes
  • Making travel arrangements such as booking flights, cars and making hotel and restaurant reservations
  • Making reports or maintaining appropriate filing systems
  • Maintains security by Monitoring log book
  • Setting Appointments
  • Ensuring lobby / reception Area is tidy
  • Sometimes serving coffee or refreshment to guest
  • Maintain contact phone numbers for all staff and update as and when necessary
  • Anticipate the needs of others in order to ensure their seamless and positive experience.
  • Managing office supplies and ensuring proper inventory control
  • Other duties as may be assigned
  • Key Relationships

  • Internal : Staff and management
  • External : Guests and Vendors
  • Competencies

  • Excellent written and Verbal communication skills
  • Strong organizational skills with ability to multitask
  • Working Knowledge of office equipment i.e. Printers, fax machines etc.
  • Excellent time management skills
  • Proficiency in MS word and Excel
  • Educational qualification

  • An HND / Bachelor degree holder
  • Specific Working Experience

  • Working experience as a secretary or Administrative Assistant is a plus
  • A year or two experience in same position
  • Initiative
  • Positive Attitude
  • Pleasant personality
  • Maturity
  • A well-groomed appearance
  • Sense of honesty, integrity and loyalty
  • Punctuality
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