Administrative Assistant
FOCOS Orthopaedic Hospital
Accra
4d ago
source : Jobsinghana.com, LLC

Summary Responsibilities

  • Responds to all incoming and outgoing correspondence of the Administrative Manager.
  • Responsible for Office recordkeeping systems and forms control.
  • Maintains supply inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies;
  • verifying receipt of supplies.

  • Responsible for all typing work of multiple Managers / Supervisors.
  • Coordinates calendar appointments of the Medical Director.
  • Provides administrative supports to management by arranging meetings, conferences and writing letters, circulars, memos and minutes.
  • Arranges departmental and hospital-wide meetings, compile agendas and circulate papers and minute of meeting to ensure that accurate records of discussions are produced.
  • Arranges logistics for all meetings.
  • Sends reminders and minutes of meetings to attendees prior to subsequent meetings.
  • Assists in administering contracts to ensure that service level agreements are met.
  • Liaises with FOCOS USA and other affiliated Offices on volunteer issues.
  • Liaises and maintains cooperative relationships with the Ministries, Agencies and Departments, and other stakeholders on issues relating to volunteers.
  • Compiles reports / presentations when required.
  • Writes and edits speeches, newsletters and other forms of internal correspondence.
  • Participate in the preparation and submission of the departmental quarterly reports.
  • Required Skills or Experience

  • HND Business Administration.
  • A minimum of two (2) years working experience in similar position.
  • Technical

  • Fast in typing.
  • Understand and interpret hospital administrative practices and policies.
  • Knowledge of Microsoft Office Suite.
  • Ability to operate basic office equipment.
  • Ability to answer phone calls in a pleasant and helpful manner.
  • Ability to read, understand and follow oral and written instructions.
  • Excellent writing and verbal communication skills.
  • Proficient in English
  • Personality

  • Ability to work under pressure and perform multi-task.
  • Trustworthiness.
  • High level integrity.
  • Demonstrated ability to work on own initiative.
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