British American Tobacco has an exciting opportunity for a new colleague to join our team in Accra as an Executive Assistant .
Our new colleague will provide comprehensive and proactive support to the Area Director and HR Director on a wide range of complex tactical and administrative tasks whilst prioritising and taking personal responsibility for all activities in order to enhance effectiveness.
This role will also be responsible for executing defined work projects of moderate complexity.
Key Accountabilities :
Manage the work schedule (calendars, visits and work plans) for the Area Director and HR Director to ensure optimal use of time and resources
Develop and implement reports, memos and other analysis and communication materials for internal and external use using the Microsoft office suite (Word, Excel & PowerPoint)
Co-ordinate meetings and engagements for the West Africa Area Leadership Team Provide an effective and efficient administrative service to a high level of competency
Responsible for organising extensive global travel arrangements for Area Director, HR Director and other Regional visitors- transportation, hotels and visas in place.
Perform routine transactions such as cash advance, expense statements and retirements as required
Using electronic calendars the jobholder will be responsible for the maintenance of diaries, reviewing and responding to electronic mail for the Area Director as required.
Prepare complex presentations and briefings in English.
Organises conferences (local and global), workshops and team-build events with professionalism
Effectively interface with the Executive Assistants of the West Africa Area Leadership Team to achieve targets
Effective relationship with and Role Model to Executive Assistants within BAT and in other companies
Develop self through training, learning and development opportunities
Identify areas for improvement and execute improvement plans as required.
Working Relationship :
West Africa Area Leadership Team (WAALT)
Executive Assistants of West Africa Area Leadership Team
Relevant BAT Teams / Managers such as Internal Communications Manager, Human Resources Team etc.
Executive Directors of other Managing Directors of FMCGs
Appropriate government and non-government agencies as directed.
Essential Skills & Education
Solid secretarial and administrative skills, including excellent verbal and written communication
Self-starter, keen and confident to use own initiative
Proactive can do work ethic flexible approach to working
Firm foundation of interpersonal skills mature, responsible, assertive attitude
Excellent organisation skills
Ability to establish priorities, maintain confidentiality and work under pressure
Good numeric skills to work with financial systems and resolve queries
Applicants must possess very good working knowledge of Word, Excel, and PowerPoint.
Work experience in a similar role in a leading corporate organisation would be an added advantage.
BSc / BA Degree
Advanced level of English and intermediate level of French
British American Tobacco is one of the world’s leading multinational companies, with brands sold in over 200 markets, made in 44 factories in 42 countries.
We are proud that we are consistently among the top 5 companies on the London Stock Exchange.
Our portfolio includes our world-famous Global Drive Brands Dunhill, Kent, Lucky Strike, Pall Mall and Rothmans along with many other leading international brands, such as Vogue, Peter Stuyvesant and State Express 555.
Alongside our traditional tobacco business, we are also developing products that offer consumers potentially less risky alternatives to regular cigarettes.
Our Next Generation Products are already leading the way in the Industry of vapour and tobacco heating devices. We continue to develop a solid portfolio of consumer solutions which already include well known global brands like Vype, glo and Voke.
Contractual Legal Entity : BAT Ghana Limited (GH10)
Job Segment : Administrative Assistant, Secretary, Executive Assistant, HVAC, Administrative, Operations